Administrative regulation

Administrative Regulations
The CIELS Campus Administrative Regulations provide useful information on registration procedures, deadlines, and other useful information for students.
All information is contained in the CIELS Campus General Regulations, available on all CIELS Campus online platforms and on the official portal www.ciels.it
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ADMISSION TEST FOR THE THREE-YEAR DEGREE PROGRAM
Admission to the three-year degree program is subject to passing an ADMISSION TEST, pursuant to Ministerial Decrees No. 38 of 2002 and Ministerial Decree No. 59 of 2018, administered online. The test consists of the following tests:
• Written ENGLISH test: 30 multiple-choice vocabulary and grammar questions in English;
• Written SECOND LANGUAGE test: 30 multiple-choice vocabulary and grammar questions in a foreign language;
• Written exam in ITALIAN LANGUAGE: 20 vocabulary and grammar questions in Italian;
• Written exam in GENERAL KNOWLEDGE: 10 multiple-choice questions on history, geography, literature, civics, and current events; Written exam in LOGIC: 10 logical-intellectual questions.
To take the Admission Test, students must pay the following Administration Fee:
• €60.00 for 1 Language Combination: (First Language: ENGLISH – Second FOREIGN Language: ITALIAN – General KNOWLEDGE – LOGIC);
• €120.00 for 2 Language Combinations: (First Language: ENGLISH – Second FOREIGN Language: – Additional Second FOREIGN Language: ITALIAN – General KNOWLEDGE – LOGIC).
The Administrative Fee will not be refunded if the student withdraws from the Admission Test, fails the admission test, or fails to take the admission test.
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ENROLLMENT IN THE STUDY PROGRAM
Enrollment involves enrolling the student in the Bachelor’s or Master’s Degree Program, and enrollment is valid until the student obtains their Final Academic Degree.
To complete enrollment, the student will be required to pay the Administrative Fee for Enrollment in the amount of €516.00 (€500.00 Administrative Fee + €16.00 mandatory stamp duty, virtually paid by the institution).
Subsequently, the student will be required to pay the student fees established annually by the Board of Directors. Payment amounts and methods are listed on the website www.ciels.it in the Fees and Contributions section, as well as on the relevant forms.
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CHANGE OF SPECIALIZATION COURSE
Students may request a change of specialization course of study upon enrollment, according to the Academic Regulations and no later than the end of the first semester, by completing the appropriate form. The General Secretariat will issue a written decision regarding acceptance.
The administrative fee for the processing of the change of specialization course of study, to be paid upon submission of the application, is €50.00. Regardless of the outcome of the processing, the administrative fee will not be refunded.
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CHANGE OF STUDY LANGUAGE
Students may request a change of their chosen language of study upon enrollment, according to the Academic Regulations, and no later than the end of the first semester, using the appropriate form. The General Secretariat will issue a written decision regarding acceptance.
The Administrative Fee for the Change of Study Language, payable upon submission of the application, is €50.00. Regardless of the outcome of the processing, the Administrative Fee will not be refunded.

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THIRD LANGUAGE
Students may decide to enhance their academic program by adding a THIRD LANGUAGE.
The languages ​​offered by SSML-CIELS as a third language of study are: ARABIC, CHINESE, RUSSIAN, SPANISH A1 (languages ​​starting from the basic level), FRENCH, SPANISH, and GERMAN.
Attendance is mandatory for the first and second languages, while attendance is optional for the third language. Therefore, we recommend that students who intend to study a third language of study include in their study plan the language in which they feel less prepared as the second language, and the language in which they are more proficient as the third language.
To enroll in the Third Language of Study, students must submit the Third Language Enrollment Form annually and pay the tuition fee.

CHANGE OF STUDY LANGUAGE
Students may request a change of their chosen language of study upon enrollment, according to the Academic Regulations, and no later than the end of the first semester, using the appropriate form. The General Secretariat will issue a written decision regarding acceptance.
The Administrative Fee for the Change of Study Language, payable upon submission of the application, is €50.00. Regardless of the outcome of the processing, the Administrative Fee will not be refunded.

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THIRD LANGUAGE OF STUDY
Students may decide to enhance their academic program by adding a THIRD LANGUAGE OF STUDY.
The languages ​​offered by SSML-CIELS as a third language of study are: ARABIC, CHINESE, RUSSIAN, SPANISH A1 (languages ​​starting from the basic level), FRENCH, SPANISH, and GERMAN.
Attendance at the first and second languages ​​is mandatory, while attendance at the third language is optional. Therefore, we recommend that students intending to study a third language of study include in their study plan the language in which they feel less prepared as the second language, and the language in which they are more proficient as the third language.
To enroll in the Third Language of Study, students must submit the appropriate Third Language Enrollment Form annually, along with the payment of the Administration Fee of €120.00 for French, German, and Spanish, and €150.00 for Russian, Arabic, and Chinese.
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BASIC OR ADVANCED LANGUAGE COURSE
Students may choose to enhance their learning by taking a Basic or Advanced Language Course, if offered for the current academic year.
The basic and advanced courses offered by SSML-CIELS are: PORTUGUESE, JAPANESE, KOREAN, HEBREW, and PERSIAN.
The courses last 36 hours and will be validated in the student’s academic record as an extracurricular exam, subject to passing the final exam.
To enroll in the basic or advanced language course, students must submit the Registration Form and pay the €150.00 Administration Fee.
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DEGREE CONTRIBUTION
To be eligible for the chosen diploma session, the student must comply with all deadlines and submission procedures established annually by the Diploma Office in the Final Exam Regulations for the relevant academic year and related attachments.
The final document that allows the student to officially access the chosen diploma session is the Final Exam Discussion Application.
This document must be submitted to the Diploma Office by the indicated deadlines only after completing all mandatory teaching and learning activities required by the Study Plan and having acquired 174 credits (CFM) for the Bachelor’s Degree Program and 110 credits (CFM) for the Master’s Degree Program.
At the same time, the student must submit the receipt for payment of the final exam fee of €282.00, covering:
• €250.00 for the final exam fee;

• €16.00 mandatory stamp duty to be applied to the Diploma Application (virtually paid by the institution);
• €16.00 mandatory stamp duty to be applied to the Diploma (virtually paid by the institution).

After submitting the Final Exam Application, the related documents, and the receipt for payment of the Final Exam Fee to the Diploma Office, if the student is unable to obtain the qualification in the session indicated on the Application, the Final Exam Fee will not be refunded.
To access the next diploma session, the student must resubmit all the necessary documentation and pay the Final Exam Fee again.
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TRANSFER TO ANOTHER UNIVERSITY
The student may transfer to another university by submitting an application to the General Secretariat of the relevant university.
The transfer application must be submitted to the General Secretariat by August 31st of the current academic year.
For the transfer application to be accepted, the student must pay the full amount of the Student Fees for the current academic year and settle any outstanding debts.
The student is required to pay the Transfer Fee of €316.00 (€300.00 transfer fee + €16.00 mandatory stamp duty, virtually paid by the institution).
Students wishing to transfer to a restricted-access program at another university must attach the NULLA OSTA (clearance) from the university receiving the new enrollment to the Transfer Application.
The transfer certificate containing the transfer student’s academic record will be sent by the CIELS Campus General Secretariat of the relevant location to the University to which the student has declared his/her intention to transfer.
If the student does not submit the transfer request with all the necessary documentation by the end of the current academic year (i.e., by August 31st of the current year), enrollment will be automatically renewed for the new academic year.

A student in the Bachelor’s Degree Program who submits the transfer request with all the necessary documentation by September 30th of the current academic year will be required to pay €1,500, representing the first and second installments of student fees.

Master’s degree students who submit their application for transfer to another university with all the necessary documentation by September 30 of the current academic year will be required to pay €2,000 for the first and second installments of student fees.

Bachelor’s and Master’s degree students who submit their application for transfer to another university with all the necessary documentation after September 30 of the current academic year, with the activation of academic services and teaching activities on October 1 of the current academic year, will be required to pay the full amount of student fees established by the Board of Directors for the relevant academic year.

TRANSFER FROM ANOTHER UNIVERSITY
Students may transfer from another university by submitting an application to the General Secretariat of their respective university.
Once the SSML CIELS General Secretariat receives the discharge certificate issued by the home university, the student is required to regularize his/her administrative situation within 10 days of notification of receipt of the discharge certificate by the General Secretariat, in order to ensure the proper conduct of teaching activities.
The student is required to pay the full amount of the Student Fees required for the academic year in which he/she wishes to enroll, according to the deadlines and methods communicated by the General Secretariat.

The Regional Tax for the Right to University Education is not payable if the university from which the transfer is made for the same academic year is in the same Region.
Students who have earned credits during a previous academic career may submit the appropriate form to request credit recognition.
The evaluation of the previous academic career and any credit recognition is free of charge.
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INTERNAL TRANSFER
Students may request an internal transfer to one of the SSML CIELS study centers by submitting an application to the General Directorate.
The application for an internal transfer for a new academic year must be submitted by August 31 of the current academic year (end date of the academic year).
The application for an internal transfer can only be accepted if the student is up to date with the payment of student fees as of the date of application.
Acceptance of the internal transfer application is subject to the number of places available at the original institution.
The Academic Secretariat of the outgoing institution will forward a copy of the Academic Career Certificate to the new Academic Secretariat. It will not be necessary for the student to request validation of previously acquired credits, as validation between SSML CIELS institutions is automatic.
The student is required to pay the Internal Transfer Fee of €300.00 (€300.00 transfer fee).
The student’s badge and institutional email address remain unchanged.
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SUSPENSION OF STUDIES
Suspension of Studies is the possibility of interrupting studies for a single academic year for a declared and justified reason. During the suspension period, students are not permitted to take any academic action, such as taking exams, changing their major or chosen languages, requesting recognition of educational activities, studying abroad under the Erasmus program, or obtaining a final diploma.
Students may suspend their studies for a maximum of three academic years, which may not be consecutive.
Students must submit a Suspension Request Form to SSML CIELS for each year they intend to suspend their academic career.
Students must submit a Suspension Request from July 1st to August 31st of the current academic year.
To request a suspension, students must be up to date with payments for previous years.
During the suspension period, students are not required to pay student fees and the right to education fee for the suspended academic career.
Upon resuming studies, students are required to pay a suspension fee of €500.00 for the administrative fee for each year of suspension requested.
The duly completed and signed Suspension of Studies application must be submitted to the General Secretariat of the relevant institution, along with the receipt for the suspension fee of €116.00 (€100.00 suspension fee + €16.00 mandatory stamp duty paid virtually by the institution) by the end of the current academic year (August 31), along with the relevant attachments.

If the student does not submit the suspension request with all the necessary documentation by the end of the current academic year (i.e., by August 31st of the current academic year), enrollment will be automatically renewed for the new academic year.
A student in the Bachelor’s Degree Program who submits the suspension request with all the necessary documentation by September 30th of the current academic year will be required to pay €1,500 for the first and second installments of student fees.
A student in the Master’s Degree Program who submits the suspension request with all the necessary documentation by September 30th of the current academic year will be required to pay €2,000 for the first and second installments of student fees.
Students in the Bachelor’s and Master’s Degree Programs who formalize their application for Transfer Suspension with all the necessary documentation after September 30 of the current academic year, with the activation of academic services and teaching activities on October 1 of the current academic year, will be required to pay the full amount of student fees established by the Board of Directors for the relevant academic year.
WITHDRAWAL FROM STUDY
Students may irrevocably declare, at any point during their academic career, that they wish to withdraw from their studies by submitting the relevant form to the General Secretariat of their respective campus.
Withdrawal from study is irrevocable, unconditional, and terminates their academic career at CIELS Campus.
Students withdrawing from study are required to pay student fees for the current academic year and settle any outstanding debts. Furthermore, the student is required to pay the €116.00 withdrawal fee (€100.00 withdrawal fee + €16.00 mandatory stamp duty virtually paid by the institution) by the end of the current academic year (August 31st) and the related attachments.
The withdrawal receipt and the academic transcript will be issued to the student only upon completion of the payment of the full amount of student fees for the current academic year.
A student who withdraws from studies and is not up to date with the payment of student fees cannot be issued certificates relating to their previous and regular academic transcripts or the withdrawal receipt.
After withdrawing from studies, it will no longer be possible to use the SSML CIELS educational services, e-learning platforms, and administrative services, with the exception of the issuance of certificates relating to completed studies.
Withdrawal does not preclude the possibility of re-enrolling. Exams passed before withdrawal remain on record, may be certified, and may be subject to an application for recognition.
If the student does not formalize the withdrawal request with all the necessary documentation by the end of the current academic year (i.e., by August 31st of the current year), enrollment will be automatically renewed for the new academic year.
A student in the Bachelor’s Degree Program who formalizes the withdrawal request with all the necessary documentation by September 30th of the current academic year will be required to pay €1,500 for the first and second installments of student fees.
A student in the Master’s Degree Program who formalizes the withdrawal request with all the necessary documentation by September 30th of the current academic year will be required to pay €1,500 for the first and second installments of student fees. in progress, will be required to pay €2,000 for the first and second installments of student fees;
A student in the Bachelor’s and Master’s Degree programs who formalizes the request to withdraw from studies with all the necessary documentation after September 30th of the current academic year, with the activation of academic services and teaching activities on October 1st of the current academic year, will be required to pay the full amount of student fees established by the Board of Directors for the relevant academic year.

DUPLICATE BADGE AND ORIGINAL DIPLOMA OF GRADUATION (PARCHMENT)
A duplicate academic badge requires the payment of a fixed fee of €10.00. The issuing of a duplicate of the original diploma (parchment) requires the payment of a fixed fee of €116.00 (€100 administrative fee + €16.00 mandatory stamp duty virtually paid by the institute).

ENROLMENT FOR YEARS AFTER THE FIRST
Enrollment in the second and third years of the Bachelor’s Degree Program and the second year of the Master’s Degree Program does not require the completion of an enrollment form for subsequent years.
Enrollment in the second and third years of the Bachelor’s Degree Program in Language Mediation Sciences (L-12) and the second year of the Master’s Degree Program (LM-94) is automatically renewed with the start of the new academic year (September 1).
Students will be required to pay the Student Fees for the corresponding years, according to the deadlines and amounts published on the website www.ciels.it and on the Moodle platform.

STUDENT STATUS OUT OF PROGRESS
If a student has not completed their final qualification at the end of the three-year period for the Bachelor’s Degree Program and at the end of the two-year period for the Master’s Degree Program, they will be assigned the status of Student Out of Progres (Student Out of Progres).
Students who do not intend to acquire the status of Student Out of Progres (Student Out of Progres) in order to complete their final qualification must submit all required withdrawal documentation by August 31st of the academic year of the third year for the Bachelor’s Degree Program and by August 31st of the academic year of the second year for the Master’s Degree Program.
From this date (August 31st), the new academic year will begin (September 1st), therefore the student will be enrolled in the new academic year through automatic renewal.
Students will therefore be required to formalize their status by completing the “Form for Formalizing Student Status Outside of Course” (Form for Formalizing Student Status), including details on how to access classes, academic services, and related student fees.
If students complete all coursework and complete the Final Exam by the first session of the new academic year (July), they will be required to pay 50% of the full annual student fees, depending on their assigned contribution bracket based on their ISEE certificate. Students will also be required to pay the Regional Tax for the Right to Education. The payment methods and deadlines will be communicated by the General Secretariat of the relevant university upon submission of the “Form for Formalizing Student Status Outside of Course” and the ISEE certificate.

If the student is unable to complete all coursework and complete the Final Exam Discussion by the first session of the new academic year (July), he/she will be required to pay the remaining amount of the full annual student fees, depending on the contribution bracket assigned based on the ISEE certification. He/she will also be required to pay the Regional Tax for the Right to Education.

To access the Final Exam Discussion session (whether in the fall (September/October), the extraordinary session (if activated) (December), or the winter session (February), the student may choose to pay the remaining amount of the full annual student fees, depending on the contribution bracket assigned, through a SINGLE SOLUTION or through other methods authorized by the General Directorate that provide for the deferred payment of the remaining amount of fees.

Students who acquire “Fuori Corso” status will no longer be required to attend classes, but will still be able to use all CIELS Campus academic services and e-learning platforms, and may also re-attend classes if interested.

If, during their first “Fuori Corso” year, a student decides not to continue their studies, they may submit a Transfer Request to Another University, Suspension of Studies, or Withdrawal Request by the first session of the new academic year (July) and will be required to pay 50% of the full annual student fees based on their assigned contribution bracket based on their ISEE certificate. The student will also be required to pay the Regional Tax for the Right to Education.

If a student, during their first year of “fuori corso” (out of course), decides not to continue their studies, they may submit a Transfer Request to Another University, Suspension of Studies, or Withdrawal Request after the first session of the new academic year (July) and will be required to pay the remaining amount of the full annual student fees, depending on the contribution bracket assigned based on their ISEE certification. They will also be required to pay the Regional Tax for the Right to Education.

Starting from the second year of “fuori corso” (out of course), an increase in student fees will be applied. The increase will be applied based on the ISEE for Subsidized Benefits for the Right to University Education and the number of years of enrollment beyond the duration of the program, according to the following table:

CERTIFICATES AND SELF-CERTIFICATIONS
According to Directorial Communication No. 2 of August 21, 2023, regarding self-certifications and certifications, students and former students may request self-certifications on plain, unlettered paper from the Academic Office free of charge.
For certifications on letterhead, however, the request must be made using the appropriate form—available in Moodle and on the website www.ciels.it—and sent by email to the General Office of the relevant institution.
To receive the certificate, the student must be up-to-date with the payment of student fees.
Each requested certificate costs €34.00 for the Administrative Fee + €16.00 for the mandatory stamp duty, which is paid virtually by the institution.
A receipt of payment must be attached to the Certificate Request Form.
Once produced, the certificate can be:
• picked up at the General Secretariat of the relevant branch by appointment;
• mailed to your home address at a cost of €10.00 for shipment within Italy or €15.00 for shipment abroad.
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REDUCTIONS FOR STUDENTS WITH CERTIFIED DISABILITIES
Students with disabilities are entitled to a tuition reduction based on the total annual student fees, net of administrative fees.
To benefit from the tuition reduction, students with disabilities must request the Disability Tuition Reduction Form from the General Secretariat and attach the required documentation upon enrollment for first-year students, and by September 30 of the current academic year for students renewing their enrollment for subsequent years.
The request cannot be retroactive and must be renewed annually.
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REDUCTIONS FOR STUDENTS BELONGING TO THE SAME FAMILY UNIT AND SAME YEAR
Students belonging to the same family unit who enroll in the same year of study in the same academic year will receive a reduction in fees equal to the total annual student fees net of administrative fees.
To benefit from the reduction in fees, students must request the Family Unit Fee Reduction Form from the General Secretariat and attach the required documentation upon enrollment for first-year students, and by September 30 of the current academic year for students renewing their enrollment for subsequent years.
The request cannot be retroactive and must be renewed annually.